Information You Should Keep Physical Copies Of

In today’s digital world, we often overlook keeping physical copies of important documents. Instead, we keep this information on our computers or some type of cloud software. However, digital information is not immune to deletion, loss, or mutability. Neither is physical information, but having physical backups is a very smart idea. Here’s information you should keep physical copies of because of how important it is.

Birth, Marriage, and Death Certificates

These certificates are essential for various life events, such as applying for a passport or settling a loved one’s estate. Keeping physical copies ensures you have immediate access to these critical documents when you need them most.

Your SSN Card

Your Social Security Number (SSN) is crucial for tax purposes and securing benefits. A physical copy of your SSN card provides a reliable reference point, helping prevent identity theft and ensuring you can complete necessary paperwork without delay.

Passports

Passports are necessary for international travel and identification. Though you can travel with an e-passport, it is more complicated and not common. Therefore, your passport is definitely a piece of information to keep a physical copy of.

Any Degrees You Have

Degrees and diplomas reflect your educational achievements and are often required for job applications. Though your educational institution has a record of your attendance, it’s also your responsibility to keep the documentation they give you.

Tax Documents From the Last Three Years

If you get audited by the IRS, you must have supporting tax documentation to prove your innocence or at least perform your due diligence. In most cases, you should keep tax documents from the last three years. However, if you have complicated taxes, keep information for at least seven years. Unless you committed fraud, the IRS cannot audit most tax situations after seven years, so you can employ different paper shredding techniques to safely dispose of expired documentation after this time.

Relevant Documentation for Your Vehicle

Finally, important documents related to your vehicle, such as the title, registration, and insurance information, should also be stored as physical copies. Keeping these documents on hand can simplify processes like selling your car or dealing with insurance claims. It’s also a legal requirement to have your registration with you in the car if you get pulled over.

Some information is too important to rely on digital storage alone. From your birth certificate to your vehicle’s registration, the information we discuss in this blog should have a physical presence in your files. Ensuring this will bring you peace of mind and help streamline any legal or financial complications or processes you come across.